SCC Volunteer Application

On behalf of San Carlos Charter, thank you for your interest in volunteering. Your time, skills, and commitment play a vital role in creating a supportive and enriching environment for our learners.

At SCC, we believe that a strong school community is built through partnership and participation. When families and community members get involved, it sends a powerful message to our learners that education is a shared priority—and volunteers like you are essential to that mission.

This volunteer application form is the first step in joining our community of dedicated volunteers. Whether you're supporting the classroom, chaperoning a field trip, helping with events, or contributing behind the scenes, your involvement directly benefits our learners, educators, and families.

Volunteers serve in a wide variety of roles—from tutoring and library help to office support and special projects. Collectively, the contributions of our volunteers equal the efforts of 16 full-time staff members—a remarkable testament to our community’s dedication.

At SCC, volunteering is more than offering your time—it's about building connections, modeling service, and helping our learners thrive. We are excited to welcome you and are grateful for your desire to make a difference.

Thank you for completing this application. We look forward to working together to make our school an extraordinary place for everyone.

Definition of Volunteers

Volunteers are individuals who donate their time, without financial compensation, to benefit our school community.  Volunteer participation may occur in a classroom setting during the school day or outside the school setting as part of an extracurricular activity. School policy prohibits discrimination on the basis of race, color, national origin, creed, marital status, sex, religion, age, disability, or any other protected status as defined by federal, state or local law.

A person who comes to the school for a one-time special event, such as a guest speaker, presenter, or visitor is considered a guest.

Volunteer Levels & Requirements

Level 1: Indirect contact – No fingerprinting required
Level 2: Direct contact, supervised – Fingerprinting + TB
Level 3: Direct contact, unsupervised – Full clearance needed

Personal Information

Please select the schools at which you wish to volunteer

Please select functions/roles you are interested in for the 2025-2026 school from the list below. (select all that apply)

Volunteer Opportunities at SCC

Volunteerism is at the heart of who we are at San Carlos Charter (SCC), and we seek to provide authentic and meaningful service opportunities for everyone. Here are just a few examples of how families help build and support our community.

In the Classroom

• Assisting educators with curriculum delivery
• Working with small groups
• Substitute teaching
• Leading or supporting a seminar

On the Campus

• Supporting the garden program
• Directing traffic at drop-off and pick-up times
• Assisting with maintenance and repairs
• Engaging in campus beautification projects

At Home

• Preparing lesson materials
• Washing towels
• Writing grant proposals
• Updating Chromebooks

Volunteer Guidelines

It is our sincere wish that your experience with SCC is positive and rewarding. In order to help in our efforts, please review the list of responsibilities and expectations outlined below. If you have any questions, please do not hesitate to contact the Volunteer Coordinator, a Parent Resource Team (PRT) Member, or other staff or a Board member.

Responsibilities of SCC to its Volunteers

1. To establish clear guidelines with the learners that they are expected to be respectful and attentive to any school volunteer, as well as to each other.
2. To provide a clear and well-outlined job description.
3. To provide basic training and review expectations for particular volunteer jobs.
4. To provide clear guidelines of what volunteers can expect from the learners, and procedures to follow if a learner is not meeting those expectations.
5. To provide a schedule. If the volunteer will not be needed due to classroom activities, holidays, or other unforeseen circumstances, notice will be given via phone or email.
6. To provide regular opportunities to hear feedback from volunteers.

Responsibilities of Volunteers to SCC

1. To review job description, behavior guidelines, and proposed schedule or timeline before beginning a project. Also, review the calendar for holidays, minimum days, and field trips so that you can anticipate when you may not be needed.
2. To arrive on time when scheduled. In the event that you cannot fulfill your commitment, please try to find a replacement by emailing your class list. If that is not possible or if there is not enough time to find a replacement, please call the front office and notify the Volunteer Coordinator or a staff member so that we can find a replacement.
3. To comply with the following volunteer requirements based on volunteer levels.
4. To record your hours in SignUp.com. For efficiency and data analysis purposes we use SignUp.com to record our volunteer hours. The system is web-based so you can record your hours from any internet-connected computer or mobile device.
5. To be open and honest with the Volunteer Coordinator or Parent Resource Team about your experience so that we can continue to improve our processes.

Documents

The following documents are required by the state to authorize clearance within SCC.

Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")

Please read the disclaimer below and provide your signature

I hereby certify, under penalty of perjury, that the statements above are true and complete. I authorize the San Carlos Charter Learning Center to conduct a background check as a condition of my volunteer service, in accordance with California Education Code 45125.5.  

By signing below, you acknowledge your commitment to comply with the rules and regulations of the San Carlos Charter Volunteer Program. Some volunteer activities may require the submission of your United States Social Security Number for the purpose of a criminal background check. Please rest assured that your Social Security Number will be used solely for this purpose and will not be retained once the background check is complete.

By signing, I confirm that I have read and understood the Volunteer Handbook. I agree to follow and abide by all procedures, rules, and policies outlined within it. I understand that the Handbook covers the most commonly applied procedures and policies for daily activities, but these may be updated or modified at the discretion of the San Carlos Charter Learning Center. I acknowledge that I will be informed of any changes and that I can seek clarification on any procedures, rules, or policies as needed.

Thank You

Your volunteer application has been successfully submitted and will be reviewed in accordance with the San Carlos Charter Learning Center's volunteer policy. You will be notified of your volunteer status shortly. If you have any questions or require further assistance, please feel free to request a conversation with a volunteer representative.

Upon approval, you will receive the following documents for acknowledgment and signature:

1. Disclaimer

2. Volunteer Guidelines Agreement

3. Volunteer Confidentiality Agreement

4. Volunteer Participation and Waiver Release

5. Volunteer Handbook