Academy District 20 Volunteer Application

We appreciate your interest in volunteering for Academy District 20! Please complete and submit a volunteer application and upon approval you will receive instructions on next steps.

It is very important that the information you enter on the application matches your government issued identification card including your full legal name. It is important that you provide a valid email address so you can be notified as to the status of your application and for future communication. All information collected on the application will remain confidential and not be shared outside the volunteer program.

Academy District 20 requires all volunteers to respond to questions certifying that the volunteer HAS or HAS NEVER BEEN arrested or convicted of a felony or misdemeanor (other than a misdemeanor traffic offense or traffic infraction). Individuals must report any convictions* that occur subsequent to the time they initially completed this form. Please read carefully and answer every question. If you answer YES to any of the questions, please explain in detail in the space provided. Conviction of a crime is not an automatic bar to volunteering. The district will consider the nature of the offense, the date of the offense, and the relationship between the offense and the position for which you are applying to volunteer.

If you have any questions about the application, please request to speak with a volunteer representative.

Thank you,
Academy District 20 Human Resources

Personal Information

Please select the schools at which you wish to volunteer

Volunteer Type

Please only select ONE of the following functions that best describes the type of volunteering you wish to pursue at this time. 

Selecting multiple functions may delay your application. 

If the type of volunteering you wish to pursue changes, please contact the school.

Please read each of the Volunteer descriptions carefully.

All Volunteer Coaches, regardless of guardianship and/or whether or not your student attends an Academy District 20 school, you must select the Activities/Athletics Coach option.

If you are a staff member at Academy District 20, regardless of guardianship and/or whether or not your student attends an Academy District 20 school, you must select either Guest Staff Member, Classified Staff Member, or Licensed Staff Member.

If neither of the two options above apply to you AND you are not a legal guardian of a student at the sites/schools you have selected, you must select the Non-Guardian option.

Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")

Applicant Testimony and Confidentiality Agreement

Please read the information below and provide your signature.

APPLICANT TESTIMONY – RELEASE FOR VERIFYING BACKGROUND INFORMATION

As a condition for volunteering in Academy District 20, a background check is required. Please note that some volunteer opportunities may require fingerprinting. To conduct this review, it is mandatory to provide your date of birth.

I hereby certify that the information contained in this Volunteer Application is true and correct to the best of my knowledge. I agree to have any of the information checked by the school district. I authorize the references listed, as well as any other individuals whom the district contacts (including my current employer, former employers, and any government or law enforcement agency), to provide Academy District 20, any and all information concerning my previous or current employment. I understand that if I limit the district’s right to contact persons/organizations deemed necessary by the district, the request to volunteer may not be considered further. Also, I release all parties and persons from any and all liability for any damages that may result as a consequence of furnishing such information to the district or any of its agents, staff members, or representatives for purposes related to this form or my request to volunteer. If I feel there are errors or inaccuracies in my FBI/CBI record, I will contact a Director for Human Resources. I understand that ANY misrepresentation, falsification, or material omission of information on this form may result in my being denied the opportunity to volunteer in Academy District 20. I understand these forms are kept on file and will remain the property of Academy District 20.

Academy District 20 Volunteer Confidentiality Agreement

Confidentiality of Student Records: In accordance with Academy District 20 Administrative Policy JRA/JRC, all student records are considered to be of a confidential nature and all Academy 20 staff need to ensure the confidentiality of information not be shared with students, or the public, without the written consent of parents or other authorized entity. The building principal is the official custodian of student education records in his or her building, and all inquiries regarding student records needs to be directed to the building principal. Administrative Policy JRA/JRC can be read on the internet on the district website at www.asd20.org.

Academy District 20 staff should take appropriate steps to protect the privacy of students. Allowing students or others access to student’s grades, discipline records, IEP’s, 504 Plans, or related private information may violate the requirements of the Family Educational Rights and Privacy Act (FERPA) regarding personally identifiable information. Student phone numbers and addresses are also to remain confidential. In order to safeguard students’ rights under FERPA, the following rules must be observed by district staff when working with volunteers or student assistants in the classroom.

-      Volunteers and/or student assistants do not hand back assignments to students in the class where grades are visible. 

-      Volunteers or student assistants do not grade student work. 

-      Volunteers and/or student assistants shall not enter grades into the teacher’s gradebook, electronic or otherwise.

Some documents shall never be seen or handled by anyone other than the appropriate school personnel. These documents include Teacher’s Grade Book or Record Child Abuse Reports, Department of Human Services (DHS) Reports, 504 Evaluations, Disciplinary Files, Special Education Records, Permanent School Records (cum files) Health/Medical Records. Information received or observed regarding individual students must remain confidential and their privacy rights maintained at all times.

CONFIDENTIALITY AGREEMENT

I have read the above information, understand it, and agree to abide by the confidentiality requirements stated above.

Thank You

Your volunteer application has been successfully submitted and will be reviewed per the district’s volunteer policy. In the near future, you will be notified as to your volunteer status. If you have any questions, please request to speak with a volunteer representative.

Thank you,

Academy District 20 Human Resources