Santa Fe Public Schools Volunteer Application


We appreciate your interest in volunteering with the Santa Fe Public Schools District Wide Volunteer Program.

Our District offers a variety of volunteer opportunities and programs to choose from. It is very important that you select all functions or duties you will be performing. Once approved, only selected functions will be displayed on your profile when you sign in at each site.

If you are unsure about placement or forgot to add a specific function, please contact our Volunteer Coordinator, Sabra Romero using the contact information indicated below. You can also see the opportunities we have available at www.sfps.info.

We recommend that you complete the application on a desktop computer. While completing this application, it is very important that the information you enter matches your identification card including your full legal name and date of birth.

In addition, please provide a valid email address so you can be notified about the status of your application and for future communications from our Volunteer Coordinator. If you are unable to provide an email address or share an email address with another volunteer, you can use this district address, volunteers@sfps.k12.nm.us. All information collected on the application will remain confidential and will not be shared outside the volunteer program.

If you have any questions about this application, please feel free to reach out to Sabra Romero at saromero@sfps.k12.nm.us or 505-467-2024.

We look forward to working with you!

Personal Information

Personal Information

Phone number is required
Please note: An email will be sent to the email address entered to inform you of the status of your application. If you do not have access to email, please enter volunteers@sfps.k12.nm.us and a district administrator will call you regarding the status.
School Preferences

Please select the schools at which you wish to volunteer


Please select the functions from the list below. (select all that apply)


Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")


Confidentiality Statements/Volunteer Pledge, Acknowledgement and Release Statement/Affidavit-Please ready carefully and provide your signature

Permissions: I understand that the volunteer screening process includes both criminal background checks and reference checks.  I give my permission for a SFPS representative to contact the indicated references in order to ascertain my suitability to work with children in SFPS. I give permission to share the results of these checks with District placement sites or outside organizations with whom SFPS has fully executed memoranda of understanding (MOU) recognizing my volunteer activities.

Acknowledgement: I understand that there is no legal right to volunteer. SFPS may at its discretion, decline my offer of volunteer services. If services are declined, the SFPS Volunteer Coordinator will notify me in writing.

Statement: I attest that all the information contained on this form is true to the best of my ability.  I have read the Release Statement and agree to its contents.

Confidentiality Agreement: I understand that by providing my services as a volunteer with Santa Fe Public Schools, I will respect the confidential nature of the knowledge I will gain concerning the academic performance, behavior and personal information of the children with whom I work. If a child tells me something or I notice something that may indicate his/her safety is at risk or he/she is in emotional distress, I will report that information to my supervising teacher or a support staff member (social worker, psychologist, nurse). I also agree not to initiate contact with the children with whom I work or their families outside of the school or program setting to which I have been assigned.

Volunteer Data: Volunteers routinely provide services, without compensation, for, or on behalf of the District at school-sponsored or school-related activities, on or off school property.
In an effort to ensure the safety of District students, personal information will be requested from those volunteers who will have contact with students or sensitive information. Personal information typically requested may include: name, address, phone number(s), email address, social security number, and certain demographic information (gender, ethnicity, etc.), which is necessary to conduct a criminal background check, and references. Personal information will be maintained in a secure and confidential manner, and the District may not release personal information collected from a volunteer, including the person’s name, address, phone number, social security number, or other identification number except by court order, as required by law, or with the written consent of the person who is providing personal information. A volunteer may not perform any volunteer duties until the District has obtained all criminal background information and cleared the volunteer.
Volunteers’ personal information and records related to criminal background checks will be retained for three years, consistent with District document retention protocol and federal requirements.  After three years documents will be destroyed if a volunteer is no longer active. All background results received by SFPS are the property of SFPS and cannot be shared with any outside individual. Background results will not be shared with outside organizations without a fully executed memorandum of understanding with the partner organization or contractor. If a volunteer continues to provide services to the District, all personal information must be updated on a yearly basis, via the volunteer application. A new background check is not required unless there is a break in a volunteer’s service of more than six months.
Volunteers can access their own background results from the District with a valid photo ID and completion of the Background Acknowledgement of Receipt form. 
Internally, volunteer personal information may be used only by authorized District personnel for its intended purposes, as described below:
-Volunteer background checks
-Volunteer contact information
-Non-personally identifiable, aggregate data to summarize general demographic information and characteristics of District volunteers
-To provide volunteers notice of upcoming events
-Provide information related to District volunteer programs and/or other opportunities
The District reserves the right to release volunteers’ personal information to law enforcement authorities in order to report suspected illegal activities.


Volunteers may not begin their service until they have signed below to acknowledge that they have accepted the following volunteer pledge and after their duties have been explained to them by the site principal, volunteer liaison or designee:
 The duty to deal justly and considerately with student(s), school employee(s), parent(s), or other volunteer(s);
The duty to share the responsibility for improving educational opportunities for all;
The duty to stimulate students to think and learn, and at the same time protect them from harm;
The duty to respect the confidentiality of student records or student information, including but not limited to their personal and/or family life;
The duty not to discriminate or to permit discrimination on the basis of race, color, national origin, ethnicity, sex, sexual orientation, gender, gender identity, disability, religion or serious medical condition against any person while on duty as a volunteer;
The duty to refrain from exploiting or unduly influencing a student into engaging in an illegal or immoral act or any other behavior that would subject the student to discipline for misconduct, whether or not the student actually engages in the behavior;
The duty to avoid giving gifts to any one student unless all students situated similarly receive or are offered gifts of equal value for the same reason;
The duty to avoid lending money to students;
The duty to avoid having inappropriate contact with any student, whether or not on school property, which may include all forms of sexual touching, sexual relations or romantic relations, any touching which is unwelcome by the student or inappropriate given the age, sex and maturity of the student;
The duty to understand that a volunteer cannot provide rides to a student, including school sponsored activities;
The duty not to engage in sexual harassment of students, other volunteers or school employees;
The duty not to engage in inappropriate displays of affection, even with consenting adults, while on school property or during school events off premises;
The duty not to possess or use tobacco products of any type (including but not limited to: cigarettes, cigars, chewing tobacco, e-cigs, vapors, etc.), alcohol or illegal drugs while on school property or during school events on or off premises;
The duty to only use educational facilities and property for educational purposes or purposes for which they are intended consistent with applicable policy, law and regulation;
The duty to avoid any violent, abusive, indecent, profane, boisterous, unreasonably loud or otherwise disorderly conduct when on school property or off campus at a school function. The duty to refrain from using school information technology equipment, hardware, software or internet access for other than a school related purpose;
The duty to refrain from striking, assaulting or restraining students unless necessary in defense of self or others;
The duty to refrain from using inflammatory, derogatory or profane language while on school property or while attending a school event off premises;
The duty to refrain from bringing or possessing firearms on school property, except with proper legal authorization; The duty not to be under the influence of alcohol or illegal drugs on school property or at school events off premises; and
The duty to report, under the circumstances, violation of the pledge by other volunteers or employees.

Being an applicant to volunteer for the Santa Fe Public Schools, I certify that all submitted documents are a true, accurate, and a full disclosure of my personal and professional background history. I authorize SFPS to check my personal and employment history, including without limitation: evaluations, criminal arrest and conviction records, reference checks, and release of investigatory information possessed by any private or public employer of any state, local or federal agency. I expressly waive in connection with any request for or provision of such information, any claims, including without limitation, defamation, emotional distress, invasion of privacy or interference with contractual relations, which I may otherwise have against the SFPS, its agents and officials or any provider of such information.
The conviction of a crime or any affirmative answer provided by you on this document is NOT an automatic bar to becoming a volunteer. SFPS will consider the nature of any conviction or alleged conduct underlying the affirmative response, the date of the alleged conduct in question, and the relationship between the offense or alleged conduct underlying the affirmative response, and the role of a volunteer.

I, understand and agree to the volunteer rights, responsibilities and commitments. I further understand it is my responsibility to review the changes made annually to this document and to comply with all SFPS policy, regulation and/or changes as long as I am a volunteer with Santa Fe Public Schools. 

I also understand and agree, any offer to become a volunteer that I may receive, or have received, from the SFPS is conditioned upon the District’s receipt of information pursuant to a fingerprint-based check of my personal and professional history. I further understand and agree any offer to be a volunteer made by the District may be withdrawn immediately, upon written notice by the District and received by the SFPS is inconsistent with any statement or omission made by me. I will immediately notify the School Administrator or District Volunteer Coordinator if I am charged with any subsequent crime or am the subject of a restraining order hearing.

By signing your name you agree to all the above statements. Use the mouse or touch screen to sign.

Thank You

Your volunteer application has been successfully submitted and will be reviewed per the District’s volunteer policy.

If you are a Returning Volunteer no additional background investigation is required at this time.

If you are a New Volunteer, your next step is to complete a federal background investigation. The instructions on how to complete the background check can be found below: https://drive.google.com/file/d/1dFkqoCpKEPYMM8p109q9s3_2qvRgEdzA/view.

Upon completion of the fingerprinting portion of your background investigation, we should receive results within three business days. Once we have received the results, you will be notified as to your volunteer status.

If you have any questions, please contact Sabra Romero directly via e-mail at saromero@sfps.k12.nm.us or by phone 505-467-2024.

Thank you and we look forward to working with you!