Alexandria City Public Schools Volunteer Application

Greetings,

Thank you for your interest in volunteering with Alexandria City Public Schools (ACPS)! To help ensure student and staff safety, all prospective volunteers who may potentially be in contact with students while unsupervised by ACPS staff–whether that is chaperoning a field trip, tutoring, coaching or assisting in a school or ACPS facility–must first complete a volunteer verification process and obtain approval from our school division. Approved volunteers are required to check in and scan a photo ID at the school’s front office every time they volunteer with ACPS.

The first step is to complete and submit this online application and upload your photo ID from the list of official IDs (see “documents” section of this application). The Raptor Volunteer Management system will send you an email message when your application is received as well as updates, including a final message about approval. In most cases, you will be asked to schedule a brief identity verification virtual meeting for ACPS staff to authenticate your ID and documents. This final step is done via Zoom and takes less than five minutes. In-person meetings are also available upon request to the ACPS volunteer specialist (contact below).

It is important that you enter information on this application that matches your government- issued identification card, including your full legal name. Please provide a valid email address for updates on your application and future communications. Messages will come from the Raptor Volunteer Management system or the Volunteer@ACPS email address. If you are unable to provide an email address, this may delay processing time but please be sure to provide a phone number so we can contact you.

The application process typically takes up to 7-10 business days and, once approved, this status is valid for two years. The Raptor system will notify you via email about renewal of your volunteer status one month before the expiration date. All information provided for this application will remain confidential.

Please note that you will be asked whether you have ever been convicted of a barrier crime that would result in the denial of this application. This link provides more information, since applications cannot be approved if a barrier crime is involved, in accordance with policy.

If you have questions about the volunteer application process, please visit www.acps.k12.va.us/volunteer or contact Volunteer Specialist Kathy Mimberg at volunteer@acps.k12.va.us or 571-547-1697. In some schools, family liaisons may be able to assist volunteers with the application; contact information for family liaisons is available online.

Thank you,

Alexandria City Public Schools

Personal Information

Legal First Name

Address Line 1

Legal Middle Name

I don't have a middle name

Address Line 2 / Apt # / Building #

Legal Last Name

City

Maiden Name

State/Province/Region

Gender

Postal/Zip Code

Date Of Birth

Phone Number Phone number is required

Affiliation

Preferred Language (for future communications)

Please note: An email will be sent to the email address entered to inform you of the status of your application. If you do not have access to email, please enter volunteer@acps.k12.va.us and a district administrator will call you regarding the status.

Please select the schools at which you wish to volunteer

Please select the functions from the list below to reflect your volunteer intentions with ACPS. (Select all that apply.)

Official Document(s)

Please upload one (1) or more of the following official documents, which are required to authorize clearance within this school division.

Driver’s License issued by a State Department of Motor Vehicles

Passport or Passport Card

Government-issued photo ID card from federal, state or local subdivision

Tribal enrollment or other tribal ID

A valid employee ID card issued by an employer in the ordinary course of business (public or private employer)

US Military ID

Nursing home resident ID

Voter Photo ID Card issued by a State Department of Elections

Student ID for someone who is age 18 or older, issued by a public/private school of higher education displaying photo 39 (Note: this application is only for individuals who are age 18 or older.)

Embassy issued IDs

Valid PhPhoto ID: You are permitted to upload the following file types (PDF, JPG, PNG). File size cannot exceed 5MB.

Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")

Please read the disclaimer below and provide your signature

By providing your signature, you are agreeing to abide by the rules and regulations of the Alexandria City Public Schools Volunteer Program. We ask that you provide your United States Social Security number for use in a criminal background check. Your social security number will be used only for this purpose, and we do not retain this information. If you do not have a social security number, please enter "555-55-5555" in the application; using this substitute will delay the approval process, so if you have a Social Security number, we ask that you please enter the actual number.

Name

Signature

By signing your name you agree to all the above statements. Use the mouse or touch screen to sign.

Thank You for your volunteer application

Your application will be reviewed per the volunteer policy of Alexandria City Public Schools. In the near future, you will be notified as to your volunteer status. If you have any questions, please contact volunteer@acps.k12.va.us or 571-547-1697.