Dear Volunteer –
In order to complete this online volunteer application, you must be a Washington resident with a valid Washington state photo ID.
Oregon residents who wish to volunteer can download the application and turn it in at any VPS school or district office with the required $10 fee for the Oregon State Patrol background check. You are also required to download and review the Vancouver School District Volunteer Guidelines.
To be a volunteer in Vancouver Public Schools you must complete the Volunteer Clearance Process prior to being assigned to a volunteer position within one of our schools. The information disclosed on the application will be used only in making the initial decision of whether you are eligible to volunteer and will not be used or disseminated for any other purpose. This process includes the following:
REQUEST FOR CRIMINAL HISTORY INFORMATION TO WASHINGTON STATE PATROL - We request this information to obtain Washington State Patrol (WSP) records of any criminal convictions for felony crimes within the last ten years as well as any offenses against persons, civil adjudications of child abuse, and disciplinary board final decisions from the WSP criminal identification system. If the WSP report shows evidence of a criminal history background and we are unable to consider you for volunteering, you will be notified by mail. Volunteers are welcome to request a copy of their WSP report from the VPS communications office. If acceptable, it may be used for other community activities that require a past criminal history search clearance. WSP Criminal History Background records expire after two years from date of issue. At that time, you will need to renew your clearance.
VOLUNTEER DISCLOSURE STATEMENT - This form is required by law in order to be in compliance with RCW 43.43.830, RCW 43.43.832 and RCW 9.96A.020.
VOLUNTEER EXPECTATION AGREEMENT - The purpose of this form is for your safety as well as for the protection of our students. . By signing this form you verify that you understand the expectations and appropriate behaviors required while working as a volunteer with VPS students and staff.
If you have any questions regarding the clearance process please feel free to contact your school or the VPS communications office at 360-313-4720.
Volunteers in our schools demonstrate that there are adults in the community who care about children and value education. Thank you for offering your time to make a difference in the lives of children.
The Following documents are required by the state to authorize clearance within this school district
Thank you for your interest in volunteering in Vancouver Public Schools. This information is provided for your safety as well as for the protection of the children with whom you will be working. Please review it carefully and ask any questions that may arise. We want the time you spend volunteering to be a positive experience for all.
Relationships For the protection of all, the relationship between you and any student you become acquainted with through volunteering in Vancouver Public Schools must be appropriate at all times. Contact with students outside of school, including phone calls; home visits; transportation in your vehicle; or invitations to your home, social events, office, or other activities is not permitted without a specific directive from a teacher and/or prior written parental permission. This prohibition, of course, would not restrict out-of-school contact with students who are family friends or known to you through other community contacts. Appropriate touching handshakes, “high fives”, and an arm or hug around a shoulder are the only safe and friendly ways to touch a child when you are volunteering. For some children, or for some cultures, even these gestures may be unwelcome. No child should be subject to unwelcome touching no matter how well intended. If a child ever inappropriately touches you, please inform a staff member right away.
Communication You are a role model. Your conversation with students and staff should demonstrate respect for others. Avoid language that may be perceived as discriminatory, profane, sexist, or offensive. No student or staff person should ever be treated differently, spoken to disrespectfully or denied services on the basis of race, religion, disability, age, national origin or marital status. In addition, school personnel or volunteers can not encourage or promote religious beliefs through class activities, comments or invitations to their place of worship.
Confidentiality As a volunteer, you must respect and maintain confidentiality in regard to personal information obtained regarding a child or his/her family with certain exceptions. Reasonable suspicion of abuse, neglect, sexual harassment, or illegal or dangerous activities should be shared with staff. Be assured district staff members will follow up on the information. Taking pictures of Taking pictures of students or posting information about students on social media is prohibited.
Discipline Any discipline of a student should be left up to the school administrator. Physical punishment is never permitted.
School safety plan In the event of an emergency while you are on site (fire, earthquake, etc.) you need to be familiar with the safety plan of the building you volunteer in. Each school will provide its safety plan to volunteers at orientation and training sessions.
Check in/out All visitors, including volunteers, are required to sign in at the main office in the school and wear an identification badge while on campus.
Volunteer orientation and training All volunteers will receive an orientation of general building procedures including an understanding of school policies, rules, and expectations; a tour of the campus; and instructions on what to do in the event of an emergency while you are on site. Specific training for the program you will be working in and instructions on how you will communicate with the assigned staff member should also be provided.
I have read and understand the Volunteer Guidelines as well as the above expectations:
Your volunteer application has been successfully submitted and will be reviewed per the district’s volunteer policy. In the near future, you will be notified of your volunteer status. If you have any questions, please request to speak with a volunteer representative.