Welcome to the Boyertown Area School district’s application process to volunteer in our schools.
Who is required to obtain volunteer clearances.
There is a difference between a visitor and a volunteer.
All volunteers are required to obtain clearances. "Volunteer" is defined as an adult in an unpaid volunteer position who is responsible for a child's welfare or has direct contact with children. Direct contact shall mean care, supervision, guidance, or control of children or routine interaction with children. Any adult who is individually responsible for the children's welfare, directly caring for, supervising, guiding, or controlling the children, is required to obtain clearances. Any volunteer who is present and working with students one or more times per week will be presumed to be a volunteer and must obtain clearances.
Visitors are not required to obtain clearances to the extent that such visitors are not responsible for a child’s welfare or are visiting the school irregularly and not providing for the care, supervision, guidance, or control of children. Assembly attendees, sporting event attendees, mystery readers (who come in, they read, they leave) are examples of visitors.
Parent/teacher organization volunteers who volunteer at events outside of normal school hours ONLY are visitors and are subject to their organization's rules.
However, such parent/teacher organization volunteers who volunteer in the building during the school day are considered volunteers under this process.
Anyone helping with a school-sponsored event, regardless of whether or not the event takes place during school hours, who is responsible for a child's welfare, etc., must obtain clearances. As an example, if you help with the high school musical as a volunteer, this process applies to you, and your clearances MUST be on file with HR in order for you to help.
We appreciate your interest in volunteering for the District. Please note you are not an approved volunteer until you receive an email indicating your application was approved.
Prior to starting this application, please make sure you have the following items.
- Pennsylvania State Police Criminal Report
- Child Abuse History Clearance from the Department of Human Services
- Federal Criminal History or BASD Act 153 Volunteer Affidavit (If uploading the Volunteer Affidavit, both pages must be uploaded)
- TB Test if you are volunteering more than 10 hours a week or if you are a volunteer coach
If you need information on how to obtain these clearances, please visit https://www.boyertownasd.org/Page/6459
It is very important that the information you enter on the application matches your government issued identification card including your full legal name. It is important that you provide a valid email address so you can be notified as to the status of your application and for future communication. All information collected on the application will remain confidential and not be shared outside the volunteer program.
If you have any questions about the application, please email a volunteer representative.
Thank you,
HR Volunteer Clearance Coordinator
Boyertown Area School District
volunteer@boyertownasd.org
