District Volunteer Application

Thank you for volunteering* with Wyoming City Schools! 

All personal data submitted by applicants during this process is confidential and will not be shared outside the volunteer program. It is very important that the information you enter on the application matches your government issued identification card including your full legal name. Providing a personal email address in your application will ensure you are notified as to the status of your application in addition to any future communication. 

To start the volunteer process, print and complete the following form:

Workers' Compensation Form

This completed form will need to be uploaded during the application process. (Helpful Hint: Taking a picture of the completed Worker’s Compensation Form and uploading that photo later in the process seems to be working well for applicants.)

Other Volunteer Process Helpful Hints:

• When completing the Workers' compensation form, please use “Wyoming City Schools” as the employer name and leave the risk number field blank.

• "General Volunteer" is a required and appropriate response for the Recreational activities/Fitness programs box and the volunteer type screen.

Once the form is complete, click below to advance in the volunteer application. 

Volunteer Athletic Coaches should not complete this online process, but instead contact the Athletic Director.

For assistance with your volunteer application, please contact the building where you wish to volunteer.  As part of standard school safety practices, all volunteers and visitors to Wyoming City Schools will provide a photo ID each time they visit any District facility. For assistance with your volunteer application, please contact the building where you wish to volunteer.

Thank you for giving your time so generously to our students and schools!

Sincerely,

Tim Weber

Superintendent

*volunteer--a non-paid individual who gives his/her time to a school or department and performs assigned duties on a regular and consistent basis.

Personal Information

Please select the schools at which you wish to volunteer

Please select the functions from the list below. (select all that apply)

Required Documents

The Waiver of Workers' Compensation Form (see link on this application's Welcome page) is required to authorize volunteer clearance within this school district.

Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")

Please read the disclaimer below and provide your signature

I have offered my services to help the School District.  I agree to abide by all relevant Board policies and administrative guidelines while on duty for the District (including, but not limited to, the volunteer's obligation to keep confidential and not release or permit access to any and all student personally identifiable information to which s/he is exposed except as authorized by law - see below). I understand that, although I am covered under the District's liability insurance policy, I am not covered by its health insurance policy nor am I eligible for workers' compensation. This includes any minor(s) under my care, custody, or control. Should I become ill or suffer an accident while doing volunteer work for the District, I agree that I shall be responsible for any and all hospital and medical charges that may accrue.

I understand further that, as a volunteer, I am not in any manner considered an employee of the District or entitled to any benefits provided to employees. I further release the Board of Education from any and all liability for any damages, whatever their nature, which may result as a consequence of my volunteer services.

All volunteers need to display appropriate behavior at all times. In accordance with R.C. 109.575, all volunteers who work or apply to work unsupervised with children on a regular basis may/will be required to provide a set of fingerprints at any time so that a criminal records check can be conducted. One or more of the volunteer activities you have selected may require you to provide your United States social security number so we can perform a criminal background check. Your social security number will only be used for this purpose and we do not retain this information.  If a criminal records check is conducted, it will be done as a condition of initial or continued service as a volunteer.   If a criminal records check indicates that a volunteer has been convicted of or pleaded guilty to any of the offenses described in R.C. 109.572(A)(1), the volunteer will be informed of the Board's actions in accordance with Policy 4120.09.  

DUTY TO MAINTAIN CONFIDENTIALITY OF STUDENT RECORDS AND INFORMATION

The District is committed to maintaining the security and confidentiality of all student records and/or student personally identifiable information. As an approved volunteer in the District, you may have access to student records and/or student personally identifiable information that must be maintained as confidential and not released and/or permitted access to except as authorized by Board policy and law. Violations of this duty may result in a reassignment and/or restriction of your volunteer responsibilities by the building principal or designee.

Volunteers must comply with the following: 

--All student records are considered confidential.

--Directory information including the student's name, address, telephone number, date and place of birth, major field of study, participation in officially-recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received and previous educational agencies or institutions attended, can only be shared with administrative approval.

--Records may not be left in a place where they can be viewed by others.

--Copies of records may only be shared with administrative approval.

--Volunteers may not discuss or repeat information overheard while in the staff lounge, classrooms, offices, school grounds, hallways, school or extra-curricular activities.

--Concerns or questions regarding student records or issues of confidentiality should be brought to the attention of the staff member responsible for supervising your activities and/or the building principal.

--Any knowledge of a violation of these provisions must be immediately reported to the staff member responsible for supervising your activities and/or the building principal.

DISTRICT POLICIES/BYLAWS AND ADMINISTRATIVE GUIDELINES

Please review the Wyoming City School District Bylaws and Policies po8120 Volunteers and Wyoming City School District Administrative Guidelines 9150 use of volunteers at the following link:

https://go.boarddocs.com/oh/wycsdoh/Board.nsf/goto?open&id=CYJTXB796D80

By providing your signature/submitting this application, you are agreeing to abide by the rules and regulations of the District Volunteer Program. You are also acknowledging that you have read, and understood, and agree to comply with the terms and conditions set forth above.

Thank You

Your volunteer application has been successfully submitted and will be reviewed per the district’s volunteer policy. In the near future, you will be notified as to your volunteer status. If you have any questions, please contact me at 513.206.7020 or hornm@wyomingcityschools.org

Thank you,

Missy Horn

Executive Assistant to the Superintendent

Wyoming City Schools