you for your interest in volunteering in our District.
It is very important that the information you enter on the
application matches your government-issued identification card
including your full legal name and that you provide a valid e-mail address.
Notifications will be sent via the e-mail address you have provided regarding
the status of your volunteer application. Once you have submitted your
Volunteer Application please check your email regularly for the next steps in the
volunteer process. All information collected on the application will remain
confidential and not be shared outside the Human Resources Department.
All Volunteers are required to complete a new application each
year. Please attach your current TB test to your application.
If you have any questions about the application, please email
Please upload a copy of your current TB Test Results (within 4 years) to your application. If you are unable to scan and upload a copy of your test, bring a copy with you to your Fingerprint Appointment (new volunteer) or submit a copy to the School Secretary or District Volunteer Coordinator (returning volunteer).
volunteer is defined as an individual who, with school district authorization,
voluntarily assists schools, educational programs, or students on a regular and
ongoing basis, without financial compensation, to benefit Adelanto Elementary
School District students.
is defined as an individual who, with school district authorization, attends a
student performance, back-to-school event, class party, or is observing a
classroom, etc. A visitor may either be accompanied or unaccompanied by school
district staff. Designated school district administrative personnel are to make
this determination. All visitors must sign-in at the school office.
Volunteers are required to sign-in at the school office each time they are on
campus. Volunteers will be asked to present picture identification at the time
they sign in.
volunteers are required to wear an identification badge at all times.
badges must never leave the school; badges must be returned to school office prior
to leaving the site.
concerning students is confidential and should be given only to others by the
teacher or principal, only as authorized by law. Public remarks reflecting on a
student’s abilities and family background are improper; and one should refrain
from gossiping about a child in the lounge, at home, or elsewhere. Be discreet in the use of available
information about students. Problems may become apparent with students. Regardless of the nature of the
problem-educational, health, neglect or abuse - do report these to the teacher
or principal immediately so steps may be taken to correct them. When a problem
arises, be a part of the solution. Seek
the help of those who are responsible for the overall supervision of that
particular area, and give him/he an opportunity to exercise prudent judgment
and action in the solution. Take pride in your work. Offer suggestions to the teacher when you
think you have a workable idea. Don’t be
offended if suggestions are not always followed or accepted. REMEMBER, the teacher is accountable for the
direction of the classroom program.
volunteers must respect both the student and school confidentiality. Discuss students
ONLY with those staff members serving that student, NEVER with the parents or
outsiders. All parent questions about their children should be directed to the
teacher. Parent volunteers should not question school policies in the presence
of students or outside of the school, but may pursue their own personal
concerns and inquiries through the school’s designated channels.
volunteers need to support the teaching methods and materials used by the
supervising teacher, especially in the presence of the student(s), parent(s)
and other volunteers. If you have any questions, concerns, etc., address them
privately with the teacher or site administrator.
volunteers should use the same method of instruction, and behavior management
as the teacher. If you choose to attempt any methods other than those normally
used, they must first be discussed with and approved by the teacher.
Governing Board believes that appropriate dress and grooming by district
volunteers contribute to a productive learning environment and model positive
behavior. During school hours and at school activities, volunteers shall
maintain professional standards of dress and grooming that demonstrate their
high regard for education, present an image consistent with their job
responsibilities and assignment, and not endanger the health or safety of
volunteers or students. All volunteers shall be held to the same standards.
ALL VOLUNTEERS MUST BE DIRECTLY SUPERVISED
BY A STAFF MEMBER AT ALL TIMES AND MUST NOT BE LEFT ALONE WITH STUDENTS.
will receive information on school rules/procedures during the Volunteer
Orientation, if you are unsure about any school rules or procedures, please
contact the Principal.
VOLUNTEER ACKNOWLEDGEMENT OF DUTY
NOT TO RELEASE CONFIDENTIAL INFORMATION
volunteer of the Adelanto Elementary School District, you hereby acknowledge
that, at all times, you have an absolute duty to protect the confidential
nature of information to which you may be privy in your duties. This includes
confidential information about students, staff members, or on any topic
properly confined to a closed session of the school board, or otherwise not
readily available to the public. This also includes any information relating to
matters which you may be made privy to through the course of the day, even if
not in the scope of your job (For example, a worker who overhears or sees
sensitive student information while working in an area where the information is
discussed/contained). (See also 20 U.S.C. § 1232g; 34 C.F.R. § 99; Cal. Educ.
Code §§ 49060 et seq., 35146; Cal. Govt. Code § 1098, 54957, 54957.2, 54957.6.)
volunteer who releases any confidential information from the District is
subject to various consequences, which can include disciplinary action up to
and including dismissal from employment, as well as potential civil and/or
criminal repercussions. Further, following such release, other additional
internal steps may become necessary to prevent any further unauthorized release
of such information, such as limiting access to that employee. (see board
policy No. 4319.23)
District understands that, in certain work situations, confidential information
needs to be shared among staff and others, on a need-to-know basis.
Accordingly, such "need-to-know" situations are not prohibited under
these directives. These may include:
confidential pupil records are provided to parents/guardians, or to any of the
individuals or groups specifically allowed to receive pupil records without
parental consent, pursuant to statute. (Cal. Educ. Code §§ 46069 et seq.,
potentially confidential information is required to be provided to law
enforcement officials by school employees, designated as mandatory reporters,
under the Child Abuse and Neglect Reporting Act. (Cal. Penal Code § 11164 et
the exchange of potentially confidential information is necessary to identify,
refer, and assess students who may have special needs and to develop, implement
and review instructional programs for these students if necessary. (Cal. Educ.
Code § 56300 et seq.)
required through a lawfully issued subpoena on sworn testimony.
circumstances in which a school volunteer is specifically required or allowed,
under state or federal law, to provide information that would otherwise be
District respects your right of expression and in no way wishes to discourage
you from exercising this right. However, it is also cognizant of the sensitive
nature of the information that volunteers may acquire in the course of
performing their duties and the concurrent obligation to refrain from
disclosing confidential information. If you, at any time, encounter a situation
in which you are unsure as to how to act, based on the potential for release of
confidential information, you must immediately contact your supervisor to
discuss the matter and obtain direction.
DISCRIMINATION AND SEXUAL
HARASSMENT IS AGAINST THE LAW
California Constitution of the state of California fully guarantees and
protects each student’s fundamental right to a public education. The California
Legislature has enacted numerous laws designed to promote equality in
educational opportunities and to safeguard students against discriminatory
practices in public schools.
districts and their employees and volunteers are prohibited from sponsoring any
activity or from giving instruction which adversely reflects upon persons
because of their race, sex, color, creed, handicap, national origin, ancestry,
or any other classification covered under the law. Instructional material used
in public schools must not include matter which is discriminatory. Violations
of any of these laws should be brought to the attention of the Superintendent
or governing body of the school district.
for Civil Rights (OCR) enforces five federal statutes that prohibit
discrimination in programs and activities that receive federal financial
assistance from the Department of Education. Discrimination on the basis of
race, color, and national origin is prohibited by Title VI of the Civil Rights
Act of 1964; sex discrimination is prohibited by Title IX of the Education
Amendments of 1972; discrimination on the basis of disability is prohibited by
Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans
with Disabilities Act of 1990; and age discrimination is prohibited by the Age
Discrimination Act of 1975.
harassment or other sex discrimination in educational institutions against
students or nonstudents is prohibited. Furthermore, any form of sexual
harassment or other sex discrimination in any academic, athletic, or
extracurricular program or activity is prohibited. This prohibition of sexual
harassment and discrimination extends to both academic and nonacademic
personnel in employment as well.
DRUG AND ALCOHOL-FREE WORKPLACE
are one of the most valuable resources for an educational organization and
their health and safety is therefore a serious concern. The Adelanto Elementary
School District will not tolerate any drug use which impedes the health and
well-being of its employees or threatens its operation.
The use of
illegal drugs and the abuse of other controlled substances, on or off duty, are
inconsistent with law-abiding behavior expected of all citizens. Employees who
use illegal drugs on or off duty tend to be less productive, less reliable, and
prone to greater absenteeism resulting in the potential for increased cost,
delay, and risk in the operation of the Adelanto Elementary School District.
YOU ARE HEREBY NOTIFIED that it is a violation of Board
policy for any employee at a school district workplace to unlawfully
manufacture, distribute, dispense, possess, use or be under the influence of
any alcoholic beverage, drug, or controlled substance as defined in the
Controlled Substances Act and Code of Federal Regulations.
district workplace" is defined as any place where school district work is
performed, including a school building or other school premises; any
school-owned or school-approved vehicle used to transport students to and from
school or school activities; any off-school sites when accommodating a
school-sponsored or school approved activity or function, such as a field trip
or athletic event, where students are under district jurisdiction; or during
any period of time when an employee is supervising students on behalf of the
district or otherwise engaged in district business.
Elementary School District requires that every newly-hired employee be free of
alcohol or drug abuse. Adelanto Elementary School District will not hire any
applicant who fails to pass the pre-employment drug test. Compliance with
Adelanto Elementary School District substance abuse policy is a condition of
employment. Failure or refusal of an applicant to cooperate fully, sign any
required document, or submit to any required test will be grounds for
withdrawal of any offer of employment.
condition of your continued employment with the district, you will comply with
the district"s policy on Drug and Alcohol-Free Workplace and will, any time you
are convicted of any criminal drug or alcohol statute violation, notify your
supervisor of this conviction no later than five days after such conviction.
to the federal Omnibus Transportation employee Testing Act of 1991, school bus
drivers shall be subject to a drug and alcohol testing program that fulfills
the requirements of the Code of Federal Regulations, Title 49, Part 382.
to California Education code 44836 and 45123, the Board may not employ or
retain in employment persons convicted of a controlled substance offense as
defined in Education code 44011. If any such conviction is reversed and the
person is acquitted in a new trial or the charges dismissed, his/her employment
is no longer prohibited.
to Education code 45123, the district may employ for classified service a
person who has been convicted of a controlled substance offense only if it
determines, from evidence presented, that the person has been rehabilitated for
at least five years.
shall determine the type and manner of presentation of the evidence, and the
Board"s determination as to whether or not the person has been rehabilitated is
to Education code 44425, whenever the holder of any credential issued by the
State Board of Education or the commission for Teacher Preparation and
licensing has been convicted of a controlled substance offense as defined in
Education code 44011, the commission shall forthwith suspend the credential.
When the conviction becomes final or when imposition of sentence is suspended,
the commission shall revoke the credential (Education Code 44425).
to Education code 44940, the district must immediately place on compulsory
leave of absence any certificated employee charged with involvement in the
sale, use, or exchange to minors of certain controlled substances.
to Education Code 45304, the district must immediately place on compulsory
leave of absence any classified employee charged with involvement in the sale,
use, or exchange to minors of certain controlled substances.
to Education Code 45304, the district may immediately place on compulsory leave
of absence any classified employee charged with certain controlled substance
VOLUNTEER CODE OF
volunteer, I agree to abide by the following code of volunteer conduct:
upon arrival, I will sign in at the main office and at the designated volunteer
sign-in station at the time of volunteer service.
will wear or show volunteer identification at all times as required by the
will use only adult bathroom facilities.
agree to never be alone with individual students who are not under the
supervision of teachers or school authorities.
will not disturb or disrupt the academic program for students or staff.
will not contact students, staff or parents outside of school hours.
agree not to access, review, disclose or use confidential student, staff or
parent information. Or exchange telephone numbers, home addresses, e-mail
addresses or any other student directory information with or about students,
staff or parents. I will maintain confidentiality at all times including
outside of school.
understand that any information about parents, staff and/or students remains
confidential and cannot be disseminated to any other person or organization.
will share with teachers and/or school administrators any concerns that I may
have related to student welfare and/or safety.
10. I agree not to transport students.
11. I will not take, disclose, use, or
disseminate student photographs or personal information about students, self,
or others to anyone.
12. I agree to follow the district
procedures for maintaining TB clearance, screening of volunteers, and the
assignment of volunteers.
13. I will not act as an unauthorized
spokesperson or representative of the district.
14. I agree to comply with all AESD
policies and school rules applicable to school staff as well as all directions
from the school/district administrators and staff while serving as a volunteer.
15. I can only volunteer at schools
were I have been approved. (To volunteer at any other site I must have written
authorization of the site administrator.)
16. Volunteer badge will remain at the
signature below confirms that I have reviewed the Volunteer Handbook. I agree
to follow and abide by all of the procedures, rules, and policies that it
contains. I understand that the Volunteer Handbook is intended to cover the
procedures, rules, and policies most often applied to day-to-day activities.
These policies are subject to change at the sole discretion of the Adelanto
Elementary School District. From time to time, I may receive updated
information concerning changes in policy. I am aware that I may ask questions
about procedures, rules, and policies.
I agree to
follow the Volunteer Code of Conduct at all times. I further understand that my
authorization to serve as a volunteer may be terminated by the Superintendent
and/or school principal at any time if it is determined that termination is in
the best interest of the school or students.
Your volunteer application has been successfully submitted and will be reviewed per the district’s volunteer policy. Please contact the school office to sign-up for the next Volunteer Orientation. The District's Volunteer Coordinator will contact you to schedule an appointment for fingerprinting if you are a new volunteer or contact you if additional information is needed if you are a returning volunteer.
If you have any questions regarding the Volunteer Application process, please email the District's Volunteer Coordinator at firstname.lastname@example.org