District Volunteer Application

We appreciate your interest to serve the Cleveland Metropolitan School District Volunteer Program.

STOP: If you are a member of a community group volunteering with CMSD. Only register through this portal if you have received from the Manager of Volunteers this link. Contact your group's main contact or CMSD's Volunteer Manager (216)838.0337/ judith.lozada@clevelandmetroschools.org

Before completing this registration form you must:

1. Speak with a school administrator (not the school secretary, unless she is the Volunteer Lead of the school) to confirm the type of volunteer service you would like to do. At the time of registration only list the volunteer functions that you agreed to perform at the school. If you add other functions later on, you are able to sign in with your login and add these functions.
2. Understand the type of security check needed in order to be approved to volunteer in that capacity. Volunteers working under continuous staff supervision are required a low level check; and volunteers serving with limited staff supervision are required to complete a high level fingerprint BCI/FBI check (state and federal check). The low level check is completed directly after registration and selection of a volunteer function requiring a low level check.
3. If you are a volunteer who is part of a community group, your group contact must have previously agreed to cover the cost of the checks for each member of your group. Or provide the results of the checks to the Volunteer Office.
4. Agree to the time commitment and scheduling of the volunteer function.
5. Once it is agreed on the type of service you will perform you will be ready to complete this registration form.

You can begin by completing and submitting this volunteer application. Once you receive your email of approval you will receive instructions on next steps.

It is very important that the information you enter on the application matches your government issued identification card including your full legal name. It is essential that you provide a valid email address so you can be notified as to the status of your application and for future communication. All information collected on the application will remain confidential and not be shared outside the volunteer program.

Please remember that all volunteers must complete the following steps before serving with CMSD:

1. Meet with school staff.
2. Selection of volunteer service.
3. Registration.
4. Security clearance, and
5. Volunteer ID badge

If you have any questions about the application, please request to speak with the Manager of Volunteers at 216.838.3223. 

Thank you,

Judith Lozada, Manager of Volunteers and Special Projects

Judith.Lozada@clevelandmetroschools.org

Personal Information

Please select the schools at which you wish to volunteer

Please select the function from the list below. (Select only the function that was given to you in the registration instructions.)

Documents

The Following documents are required by the state to authorize clearance within this school district

Please select the organization(s) on behalf of which you are volunteering (if not applicable, select "None")

Please read the disclaimer below and provide your signature

I agree to abide by all relevant Board policies and administrative guidelines while on duty for the District (including, but not limited to, the volunteer's obligation to keep confidential and not release or permit access to any and all student personally identifiable information to which s/he is exposed except as authorized by law).

I understand that, although I am covered under the District's liability insurance policy, I am not covered by its health insurance policy nor am I eligible for workers' compensation. Should I become ill or suffer an accident while doing volunteer work for the District, I agree that I shall be responsible for any and all hospital and medical charges that may accrue.

I understand further that, as a volunteer, I am not in any manner considered an employee of the District or entitled to any benefits provided to employees. I further release the Board of Education from any and all liability for any damages, whatever their nature, which may result as a consequence of my volunteer services.

All volunteers need to display appropriate behavior at all times. All volunteers who work or apply to work unsupervised with children will be required to provide a set of fingerprints so that a criminal records check can be conducted.

DUTY TO MAINTAIN CONFIDENTIALITY OF

STUDENT RECORDS AND INFORMATION

The District is committed to maintaining the security and confidentiality of all student records and/or student personally identifiable information. As an approved volunteer in the District, you may have access to student records and/or student personally identifiable information that must be maintained as confidential and not released and/or permitted access to except as authorized by Board policy and law. Violations of this duty may result in a reassignment and/or restriction of your volunteer responsibilities by the building principal or designee.

Volunteers must comply with the following:

• All student records are considered confidential.
• Directory information including the student's name, address, telephone number, date and place of birth, major field of study, participation in officially-recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received and previous educational agencies or institutions attended, can only be shared with administrative approval.

• Records may not be left in a place where they can be viewed by others.

• Copies of records may only be shared with administrative approval.

• Volunteers may not discuss or repeat information overheard while in the staff lounge, classrooms, offices, school grounds, hallways, school or extra-curricular activities.

• Volunteers may not discuss information obtained while in a classroom, such as a student's grade or behavior, with anyone other than the student's teacher or the building principal.

• Concerns or questions regarding student records or issues of confidentiality should be brought to the attention of the staff member responsible for supervising your activities and/or the building principal.

• Volunteers may not take pictures, videos or feature students on any form of media unless this is part of the volunteer's designated function at the school.

• Any knowledge of a violation of these provisions must be immediately reported to the staff member responsible for supervising your activities and/or the building principal.

All volunteer functions (jobs) are assigned a clearance level indicated on the CMSD's Volunteer webpage located on the first bullet point (https://www.clevelandmetroschools.org/Page/537). 

All volunteers are required to complete a security check, by completing the information below you allow Cleveland Metropolitan School District to complete this check. The information below is only used to complete the security check.

By signing below, you acknowledge that you have read and understood, and agree to comply with the terms and conditions set forth above.

Thank You

Your volunteer application has been successfully submitted and will be reviewed per the district’s volunteer policy. In the near future, you will be notified as to your volunteer status. If you have any questions, please request to speak with a volunteer representative.